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Microsoft 365: review of the new Microsoft Office application suite

Discover the potential of Microsoft 365. Dive into an in-depth exploration of its vast tools and features designed to enhance your productivity.

Table of Contents

Microsoft 365 is a productivity powerhouse, an inexhaustible source of inspiration and possibilities. It’s like having a pass with unlimited access to a digital amusement park, where there are no queues and every wish is instantly fulfilled. It’s a world full of magical tools that will help you transform your work, make every day an exciting adventure. Grab it, embrace it, and let the magic of Microsoft Office 365 sweep you away. There’s no limit to what you can accomplish.

Microsoft 365: Today’s best deals

Microsoft 365 Personal68,99€view deal
Microsoft 365 FamilyMicrosoft 365 Family89,99€view deal
microsoft 365 business basic cspMicrosoft 365 Business Basic91,99€view deal

Microsoft 365: what it is and how it works

Microsoft 365 is a wonderful suite of applications that makes my heart race like never before! It’s a complete package of applications and services created by Microsoft to make your digital life easier and more fulfilling.

Imagine having a magical personal assistant always by your side, ready to assist you in every area of your professional and personal life. Microsoft 365 is exactly that! It provides you with everything you need to work efficiently, communicate with your colleagues, and collaborate on important projects, all with a touch of elegance.

With Microsoft 365, you can access productivity-enhancing apps like Word, Excel, and PowerPoint. You can create stunning documents, spreadsheets and presentations, share your work with others, and collaborate in real time. It doesn’t matter where you are or what device you’re using, Microsoft 365 follows you everywhere, like a sweet melody that accompanies you wherever you go.

But things don’t stop there! Office 365 also gives you a suite of communication and collaboration tools. You may schedule video conversations, host online meetings, and communicate with your coworkers using Microsoft Teams, which will reduce the distance between you and them more than you can ever think. And what about that? Microsoft 365 is available for both your personal and professional lives. You can use OneDrive to store and share your most precious files, access your emails with Outlook and even stay up to date with the latest news and information thanks to Microsoft News.

Plus, Microsoft 365 adapts to your needs. You can choose the plan that best suits you, whether you are a student, professional or small business. There is always an option for you, like a tailored suit that fits you perfectly. Microsoft 365 is compatible with Windows 11. Read our article to find out how to download Windows 11.

Microsoft 365 pros and cons

ProsCons
Wide range of applications: Microsoft 365 offers a wide range of applications including Word, Excel, PowerPoint, Outlook, OneNote, and many other productivity tools. This allows users to work efficiently and comprehensively on various tasks.Internet connection dependency: because Microsoft 365 is cloud-based, a stable Internet connection is required to access and use applications. Without a connection, access to documents and features may be limited.
Access from anywhere: being cloud-based, Microsoft Office 365 allows users to access their documents and files from any device with an Internet connection. This offers great flexibility and the possibility of remote working.Cost: Microsoft 365 requires a paid subscription, which can be an ongoing cost for users. While there are different pricing options based on the user’s needs, some people may prefer free alternatives or software with a one-time purchase license, such as Office 2021.
Real-time collaboration: Users can edit the same documents simultaneously, and see changes in real time. This promotes greater productivity, and better communication within teams.Security and privacy: because Office 365 stores data in the cloud environment, some people may be concerned about the security and privacy of their data. However, Microsoft implements security and data protection measures to mitigate these concerns.
Automatic updates: with Microsoft 365, users automatically get the latest updates, and new application features. There is no need to purchase or install new software releases separately.Dependency on Microsoft: by using Microsoft 365, users become dependent on Microsoft as a service provider. This may limit your customization options or your ability to use alternative software.

Microsoft 365: Plans and packages available

Microsoft 365 editions are designed to fit your needs and make you feel like you’re in the right place, at the right time. Whether you’re a student, professional or small business, there’s a package for every need. And remember, these packs aren’t just for now, they’re for the future as well. You will always receive the latest updates to Microsoft applications, ensuring that you are always up to date, and are able to enjoy all the new features. Microsoft 365 works best in combination with Windows 11! Read our article on how to install Windows 11. Read on to find out in detail all the available plans and packages.

Microsoft 365 Personal (formerly Office 365)

Microsoft 365 Personal

Microsoft 365 Personal

79,99€ 68,99€

Microsoft 365 Personal is a package of services offered by Microsoft, and it is specifically intended for one single user. With Microsoft 365 Personal, you have the chance to use up to five devices at the same time, including PCs, Macs, iPhones, iPads, and Android smartphones and tablets.

This package includes 1TB (1000GB) of cloud storage, allowing you to keep your files safe and access them from any Internet-connected device. Plus, you’ll be able to enjoy Word, Excel, PowerPoint, and OneNote with the ability to access offline, and take advantage of premium features.

Your security is a priority, so Microsoft 365 Personal includes Microsoft Defender’s advanced security to protect your personal data and devices. Plus, OneDrive offers ransomware protection for your files and photos, while Outlook gives you safe, ad-free email.

To improve your writing skills, Microsoft 365 Personal offers advanced spelling, grammar, and writing assistance through Microsoft Editor. You will also be able to use the Clipchamp video editor, equipped with premium filters and effects, to create and personalize your videos.

Microsoft 365 Personal also includes premium templates that you can customize, helping you save time creating documents, presentations, and spreadsheets. Plus, you’ll have access to a huge collection of high-quality content, including photos, icons, fonts, videos, and audio.

With Microsoft 365 Personal, you’ll enjoy several communication opportunities to stay in touch with loved ones. Thanks to Microsoft Teams, you will be able to participate in group calls and have an uninterrupted conversation for up to 30 hours. With the ability to engage up to 300 attendees, you’ll have the freedom to host virtual business meetings, or just hang out with friends and colleagues, all from the comfort of your home or wherever you are.

The suite also provides you with 60 minutes of Skype calls per month, allowing you to stay in touch with friends and family via landline phone or smartphone. This option gives you the flexibility to make national and international calls (except special, premium and non-geographic numbers) to certain countries. Please note that Skype minutes are only available in certain countries and some restrictions apply.

With Microsoft Office 365 Personal, you can take full advantage of all these features on an annual or monthly basis, depending on your preferences. Whether you work, study, or play, Microsoft 365 Personal is designed to offer you the tools you need to be productive and creative

Microsoft 365 Family 

Microsoft 365 Family

Microsoft 365 Family

149,99€ 89,99€

Microsoft 365 Family is a package designed for families that can be shared with up to six family members. Microsoft 365 Family includes full versions of Office applications, such as Word, Excel, PowerPoint and Outlook. These apps offer a wide range of personal productivity features, such as creating and editing documents, spreadsheets and presentations, managing emails, and scheduling events.

In addition to Office applications, Microsoft 365 Family also offers 6TB of cloud storage, with 1TB of space for each person in the family group. This allows you to store and share files in the safest possible way. In addition, subscribers have access to some interesting extra features, such as 60 minutes of Skype calls per month, and the ability to get technical support from Microsoft experts.

Microsoft Office 365 Family offers the best apps in one subscription, including:

  • Word: an app for creating and editing text documents in a professional way.
  • Excel: an app for creating spreadsheets, analyzing data, and making graphs.
  • PowerPoint – an app for creating engaging presentations with visual effects and animations.
  • Microsoft Defender: an advanced security service that protects against online threats and malware.
  • OneDrive: a cloud storage space that allows you to access and share files from any device.
  • Outlook: an email and appointment management application to stay organized.
  • Editor: a grammar and stylistic proofing tool that improves the quality of documents.
  • Clipchamp: a video editing application that allows you to create high quality videos.
  • OneNote: an application for taking notes, creating lists and organizing ideas.
  • Microsoft Family Safety: a service that allows you to manage the online activity of family members and protect their safety.

Microsoft 365 Business

Microsoft 365 Business is a complete solution for small and medium-sized businesses, which offers a set of tools and services to increase productivity and simplify the management of business activities. There are several plans available, each with specific benefits.

Microsoft 365 Business Basic

Microsoft 365 Business Basic

Microsoft 365 Business Basic

99,99€ 91,99€

Microsoft 365 Business Basic is a Microsoft 365 package designed specifically for small and medium-sized businesses. Here are some of the many benefits and features this package can offer:

  1. Email and calendars: use Microsoft Exchange Online to manage corporate email and calendars efficiently.
  2. Online Productivity Suite: access Microsoft Office Online, including Word, Excel, PowerPoint and OneNote, right from your web browser. You can create, edit and share documents in real time with your colleagues.
  3. Online storage: get 1 TB of OneDrive for Business storage to securely store and share your business documents and files.
  4. Online meetings and conferences: use Microsoft Teams to host virtual meetings with colleagues or clients. You can make video calls, share screens, and collaborate on documents in real time.
  5. Real-Time Collaboration: work simultaneously with your colleagues on shared documents. You can see changes in real time, and track revisions.
  6. Access from any device: access your files, emails, and applications from any device, whether you’re using a computer, tablet or smartphone.
  7. Data security: Microsoft 365 Business Basic offers advanced security features to protect your business data. You can set access permissions, enable two-step verification, and implement other security measures to protect sensitive information.
  8. Company email

Microsoft 365 Business Standard

Microsoft 365 Business Standard

Microsoft 365 Business Standard

179,99€ 169,99€

Microsoft 365 Business Standard is a subscription plan offered by Microsoft that combines productivity and collaboration tools for businesses. It includes a range of applications and services designed to improve productivity, communication and collaboration within organizations. Here are some key features and components of Microsoft Office 365 Business Standard:

  • Office apps: Office 365 Business Standard provides access to the latest versions of popular office apps, such as Word, Excel, PowerPoint, Outlook and OneNote. Desktop installation of Office apps on up to 5 devices per user.
  • Email and Calendar: with Microsoft 365 Business Standard, you can use Outlook for email management, calendar planning, and task organization. It provides a professional email address with domain name, and offers a complete set of features for efficient communication.
  • File Storage and Sharing: OneDrive for Business is included in Microsoft 365 Business Standard, and offers secure storage of your files and documents in the cloud. It allows users to store, sync and share files between devices, making collaboration easier.
  • Online Meetings and Video Conferencing: Microsoft Teams, a powerful collaboration platform, is part of Microsoft 365 Business Standard. It allows users to conduct online meetings, host video conferences and collaborate in real time with colleagues, both inside and outside the organization.
  • Business-Oriented Applications and Services: Microsoft 365 Business Standard includes several applications and services geared towards business needs, such as SharePoint Online (for document management and collaboration), Yammer (for corporate social communication), and Planner (for managing activities and projects).
  • Security and Compliance: Microsoft 365 Business Standard incorporates built-in security features and compliance tools to protect sensitive data. It includes features like data loss prevention (DLP), advanced threat protection (ATP), and encryption to safeguard your organization’s information.
  • Licensing and Deployment: Microsoft 365 Business Standard is licensed per user and can be installed on multiple devices per user. It supports installation on Windows, macOS, iOS and Android devices. Deployment and management of Microsoft 365 services can be done through the Microsoft 365 admin center.

Microsoft 365 Business Standard is designed to meet the needs of small and medium-sized businesses by providing them with a comprehensive suite of productivity tools, communication platforms, and collaboration services to improve their operations and efficiency.

Microsoft 365 Business Premium

Microsoft 365 Business Premium

Microsoft 365 Business Premium

247,99€ 189,99€

Microsoft 365 Business Premium is a complete solution for small and medium businesses that offers a set of tools and services to increase productivity and make the management of business activities easier.

  • Complete suite of applications: Word, Excel, PowerPoint and Outlook to create and edit documents, spreadsheets, presentations, and manage e-mail.
  • Cloud services: access to Exchange Online, SharePoint Online and OneDrive for Business to share files and collaborate securely.
  • Microsoft Teams: communication and collaboration tool that allows video calls, group chats and real-time document sharing.
  • Advanced Security: protection against viruses, malware and manage corporate data effectively.
  • Device Management: features to control and secure mobile devices used by employees to access corporate data.
  • Subscription options: flexible pricing plans to fit each company’s specific needs.
  • Focus on Productivity: allows small and medium-sized companies to focus on core business without having to worry about complex IT resource management.
  • All the features of Microsoft 365 Business Standard.
  • Password management to allow secure access to online services.

Microsoft Office 365 Business Premium includes enterprise-grade endpoint security features on devices to protect you from ransomware and other cyberthreats. It also offers protection against email threats, such as phishing scams hidden in email attachments and links. You can limit access to sensitive corporate data using Information Rights Management. Office 365 Business Premium offers Conditional Access to enable safe access to business apps wherever employees work, assisting in preventing unwanted access.

Microsoft 365 Apps for Business 

Microsoft 365 Apps for Business

Microsoft 365 Apps for Business

159,99€ 179,99€

Microsoft 365 Apps for Business, also known as Microsoft Office 365 Apps for Business, is a suite of productivity tools and applications offered by Microsoft. This suite is specifically designed for the needs of small and medium businesses.

Microsoft 365 Apps for Business includes the latest versions of Office applications such as Word, Excel, PowerPoint and Outlook. It also offers collaborative tools such as Microsoft Teams, which allows you to communicate and collaborate with colleagues in real time, both within the company, and with external partners.

One of the key features of Microsoft 365 Apps for Business is its flexibility. Applications can be installed on multiple devices, including computers, tablets, and mobile phones, allowing employees to access their documents and applications from anywhere. This is especially useful for those who work remotely or on the go.

Another benefit of Microsoft 365 Apps for Business is the integration with the Microsoft cloud. This allows you to easily store and share documents in OneDrive, Microsoft’s cloud storage platform. Additionally, documents can be edited simultaneously by multiple people, promoting teamwork, and improving efficiency.

Microsoft 365 Apps for Business comes with flexible subscription plans that fit each business’ specific needs. Subscription plans also offer additional features, such as advanced protection against cyberthreats, centralized device management, and access to web versions of Office applications.

Microsoft 365 Apps for Enterprise

Microsoft 365 Apps for Enterprise

Microsoft 365 Apps for Enterprise

257,99€ 249,99€

The Microsoft 365 app for business offers a variety of advanced features to improve your business efficiency and productivity. In addition to regularly updated new features, Office 365 also gives you 1 TB of cloud storage, allowing you to securely save and share your files from any device, anywhere. Plus, with Microsoft FastTrack for Microsoft 365, you can benefit from dedicated resources and services to streamline application deployment. This is especially useful for medium to large businesses with at least 150 seats. By enhancing team collaboration, communication, and efficiency with Microsoft 365, you can encourage long-term business growth and success.

The Charm of the Cloud with Microsoft 365

There is no denying the appeal of cloud computing, and Microsoft 365 provides a number of features that enhance the experience. Microsoft 365 combines a number of cloud-based services with Microsoft Office desktop apps, including Word, Excel, and PowerPoint. Users can now access their files and programs from any device with an Internet connection, at any time, and from any location.

The freedom that the cloud provides while utilizing Microsoft 365 is one of its key advantages. Users may create, edit, and share documents with coworkers in real time, which makes collaborating easier and boosts productivity. Additionally, files are automatically stored to the cloud, guaranteeing that the most recent versions are always accessible and lowering the possibility of data loss.

Additionally, the Microsoft 365 cloud provides a number of collaborative tools such as Teams (it is not yet certain whether Teams is part of the European bundles, read the news here) and SharePoint that contribute to making it simple for users to interact, share information, and work together on projects. By encouraging internal and external communication, these tools help users work more efficiently and provide better results.

Another fascinating aspect of the Microsoft 365 cloud is its ability to integrate with other applications and services. Users can connect their Microsoft 365 accounts to a variety of third-party apps, allowing them to extend core functionality, and customize the experience to suit their needs.

Lastly, Office 365 provides cutting-edge security and compliance features that protect user data and provide access rights management options. This is especially important for businesses that have to ensure the protection of sensitive data and comply with privacy and data security regulations.

Microsoft 365 and Teams: Take Collaboration to the Next Level

Microsoft Teams is a powerful collaboration platform that lets you take your collaboration to the next level. With a wide range of built-in features and tools, Teams provides an ideal virtual environment to communicate, share information, and work together efficiently.

Here are some tips on how to maximize Microsoft Teams to improve your collaboration:

  1. Host effective meetings: use Teams’ video conferencing features to host virtual meetings with colleagues or clients. You may collaborate and discuss in real time by sharing presentations, documents, and screens.
  2. Use channels and group chats: create channels for specific projects or topics of interest, and invite team members to join. Group chats allow you to communicate quickly and directly, sharing relevant information, ideas and files.
  3. Collaborate on documents: Microsoft Teams offers full integration with Microsoft productivity tools, such as Word, Excel and PowerPoint. You can work on documents directly within Teams, allowing all team members to view and make changes in real time.
  4. Use tabs and third-party tools: Teams offers a variety of tabs and integrations with other third-party applications and services. You can add tools like Trello, Asana, or GitHub to manage projects, monitor tasks, and track progress.
  5. Take advantage of storage and search features: Teams provides storage for files shared within the workplace. You can organize files into folders, making it easier to access and share. In addition, the advanced search function allows you to easily find the messages, files and information you need.
  6. Customize settings and notifications: tailor Teams to your personal needs. You can set your notification preferences to stay updated on important activities, change your privacy settings, and customize the look of the user interface.
  7. Explore apps and updates: Microsoft Teams is constantly evolving, with new apps and features being introduced on a regular basis. Be sure to explore the Microsoft App Store to discover new tools and improvements that can help you streamline your collaboration.

Unleash Your Creativity with Microsoft 365

Creativity is one of the most precious resources we possess and Microsoft 365 can be a valid ally to unleash it and make the most of it. Here are some features found in the most used apps in Microsoft 365 that can help you unleash your creativity.

Microsoft 365 Word

  1. Microsoft Word now offers an enhanced word editor that provides smart suggestions to improve your writing. The word editor detects and flags grammatical errors, suggests synonyms to enrich your vocabulary, and offers style recommendations to make your text clearer and more coherent.
  2. With the speech transcription function, you can dictate text directly into Word. This feature uses speech recognition to convert your voice into written text, allowing you to write faster, and more comfortably.
  3. Microsoft Word on Microsoft Office 365 offers a more powerful integrated search experience. Without opening a different browser, you can do a search right from the application and rapidly access pertinent information from reliable websites like Wikipedia and Bing.
  4. Word gives you a huge selection of templates and themes to create eye-catching documents. You can choose from a variety of predesigned templates, such as resumes, reports, invitations and more, to save time and achieve professional results.
  5. With Microsoft Word on Office 365, you can collaborate in real time with other people on your documents. You can invite colleagues or friends to edit the document at the same time, view the changes in real time and communicate via comments and chat within the application.

Microsoft 365 Excel

  1. Excel offers a wide range of mathematical, statistical and logical functions that allow you to process and analyze data precisely. You can use complex formulas to perform sophisticated calculations, and get accurate results.
  2. Excel offers several options for visualizing data in clear and engaging ways. You can create charts, pivot tables, and diagrams to represent data in a visual and understandable way. Plus, you can customize the views to fit your specific needs.
  3. Excel includes data analysis tools that help you identify patterns, trends, and relationships in your data. You can use tools like time series analysis, regression analysis, and more to gain insights from your data.
  4. Excel supports process automation through the use of macros and scripts. You can record macros to perform repetitive and complex actions automatically, saving time and reducing human errors.
  5. Microsoft Excel on Microsoft 365 enables real-time collaboration on shared spreadsheets. You can invite other people to edit the spreadsheet at the same time, view changes in real time, and communicate via comments and chat within the application.

Word and Excel are available on different platforms, including Windows, macOS, iOS and Android. You can work on your spreadsheets from any device, automatically syncing your data via Microsoft OneDrive.

Microsoft 365 Copilot

Microsoft 365 Copilot is an innovative service offered by Microsoft that aims to simplify and optimize users’ experience with the Office 365 productivity suite. Copilot acts as an intelligent guide, providing tips, advice and solutions to facilitate your daily work. With the use of advanced artificial intelligence, Copilot is able to understand the user’s needs and offer personalized assistance. This service represents a major step forward in making Microsoft Office 365 an even more efficient and productive workmate. Read our article on Microsoft Build 2023 and find out what’s coming to Microsoft 365.

Microsoft 365: Your Personal Assistant

Office 365 is more than just a productivity suite. You can think of it as your personal digital assistant,ready to support you in a variety of areas of your personal and professional life. Here’s how Microsoft 365 can be your personal assistant:

  1. Microsoft Outlook, included in Microsoft 365, helps you manage your email efficiently. You can organize your inbox, set filtering rules, schedule meetings, and sync your calendar to keep track of important appointments.
  2. using the Outlook calendar, you can plan your daily, weekly, and monthly tasks. You can arrange your days effectively and set alerts and reminders to help you remember critical deadlines.
  3. Microsoft OneDrive, included in Microsoft Office 365, your papers are accessible from any device, and sharing them with coworkers, friends, and family is simple.

Microsoft 365 Security and Privacy

Security and privacy are a top priority for Microsoft Office 365. Microsoft is dedicated to providing your data and personal information with a secure environment. Here is how Office 365 fulfills its promise regarding security and privacy:

  1. Microsoft 365 offers a variety of data protection measures to ensure that your information is secure. These measures include encryption of data in transit and at rest, role-based access controls, user activity monitoring, and enhanced protection against cyber threats such as viruses and malware.
  2. Microsoft Office 365 is designed to meet stringent regulatory compliance standards. Microsoft adheres to a number of global regulations and certifications, such as the European Union’s General Data Protection Regulation (GDPR), to protect your privacy and personal data rights.
  3. Microsoft 365 offers advanced identity management features to help secure access to your accounts. You can use multi-factor authentication to increase login security, and monitor user activity to detect any suspicious behavior.
  4. with Office 365, you have complete control over your data. You can manage file access permissions, decide how information is shared, and revoke access when needed. Additionally, Microsoft provides tools for backing up and restoring your data, ensuring that your information is protected and always available.
  5. Microsoft provides transparency about our security and privacy practices. You can access detailed information about data management and regulatory compliance through documents like the Microsoft 365 Service Agreement and Privacy Statement.
  6. Microsoft 365 is designed to ensure service continuity. Microsoft offers a solid infrastructure and multiple sources of storage for your data to guarantee that services are always available and reachable.

Your data’s security and privacy are of the highest priority to Office 365. Microsoft is dedicated to offering a reliable and safe environment for processing your personal data and maintaining the highest standards of security and compliance standards.

Conclusions about Office 365

Microsoft 365 is, to put it simply, your passport to unbroken productivity. This all-in-one software package, which is overflowing with powerful tools and features, puts accessibility, teamwork, and creativity at your fingertips. Microsoft 365 provides a range of features and advantages that improve collaboration and efficiency. However, before choosing to use this productivity suite, it’s crucial to take into account the cost, reliance on an Internet connection, and data security and privacy issues.

Microsoft 365 FAQ

Office 2021 is a one-time purchase that includes classic versions of Office apps installed on a PC or Mac. On the other hand, Microsoft 365 is a subscription-based service with a number of plans that offer access to the same apps and more, with upgrades, regular features and access across multiple devices.
Yes, Microsoft 365 Apps can be used offline. Any changes you make while offline will be synced when you reconnect to the Internet.
To protect your data, Microsoft uses multiple security measures, such as two-factor authentication and encryption.
Absolutely! Microsoft 365 offers plans specifically designed for businesses of all sizes, including small businesses.
Yes, you can upgrade or downgrade your plan at your liking.
Mr Key Shop Editorial Staff

Mr Key Shop Editorial Staff

News and insights into the world of technology and software.

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