Microsoft has announced exciting plans to improve the experience of Outlook Web users. Soon, native translation will be a reality for all Outlook users on the Web.
Outlook Web: A New Era with Native Translation
Native translation is not new to Outlook users. In fact, this feature has already been implemented in the Outlook apps for Windows and Mac. The arrival of this feature on the Web marks a significant step forward. Recently, Microsoft updated its Microsoft 365 Roadmap, including the “Translator for Outlook Web” feature. This clearly indicates the company’s commitment to making translation more accessible and intuitive for everyone. This latest innovation is just one of many changes introduced by Microsoft in its products. Recently, new features were announced for Microsoft 365 apps, the introduction of the new Aptos font that will take the place of Calibri, the separation of Teams from Microsoft 365 packages, and many other new features.
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How will Native Translation work on Outlook Web?
With this new feature, users will be able to translate words, phrases and entire messages with ease. If you receive an email in a foreign language, Outlook will immediately offer to translate it into your language of preference. Microsoft has thought of everything. Not only will you be able to translate entire emails, but you will also have the ability to translate specific words or phrases by simply selecting them. What if you wish certain emails to never be translated? No problem.
Microsoft will allow you to register your preferences, ensuring an experience tailored to you. Once a message is translated, you won’t have to worry about translating it again. Outlook will cache the translation for 15 days, allowing you to access the translated version wherever you are. If, after translating a message, you want to go back to the original version, just click. What if you no longer want to receive translation suggestions for a particular language? Again, Outlook puts you in charge.
Although Microsoft has given September 2023 as the expected release date for this feature, it has not yet provided a definitive date. The feature is likely to be released gradually, so it may be a while before all users benefit.
Short guide to native translation of Outlook Web
When an email arrives in a different language, a notification appears at the top of the message prompting you to decide whether you want Outlook to translate it into your target language.
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When an email arrives in a different language, you have two options available to you:
Within the message, click on “Translate Message.” Outlook converts the content of the email to your language and stores this translation in memory for 15 days. This means that you will not have to translate the same message again.
After the translation, you have the option of clicking “Show Original” to return to the initial text, or you can turn on “Automatic Translation” to ensure that all future messages are automatically translated into your language of preference.
If you prefer, within the message, you can also select “Never translate.” This way, Outlook will no longer offer to translate emails into that specific language.
If, for some reason, Outlook does not automatically show these features, you can click on the “Translate” button on the toolbar or right-click on the message and choose “Translate,” followed by “Translate Message.”From the “Home” menu, select “Translate” and then “Translate Message.”
To customize your translation settings, navigate to Home > Translate > Translation Settings and set your preferred language.
If you want to translate only a segment of text within a message, highlight the desired portion of text and right-click. Outlook will present you with the translation directly in the pop-up menu that opens.You can also highlight the text and right-click to translate it into your target language while you are drafting an email. By clicking on text that has already been translated, you can integrate it directly into the message you are composing.
Native Translation: The Innovation of Outlook for Windows and Mac
Native translation marked a turning point for Outlook users on Windows and Mac. This feature, designed to simplify and improve communication between users of different languages, has made handling international email a breeze. With a few simple clicks, users can now translate entire messages or specific parts of a text, eliminating language barriers and ensuring clear and accurate understanding.
This innovation has not only enhanced the efficiency of communication, but also strengthened Outlook’s position as a leader in the email solutions industry. With native translation, Outlook for Windows and Mac once again demonstrates its commitment to providing cutting-edge tools to meet the needs of an increasingly globalized world.
Native translation on Outlook Web is a big step forward in Microsoft’s mission to make communication more fluid and accessible. Whether you are a professional working with international clients or simply someone who likes to connect with friends around the world, this feature is bound to enhance your communication experience.